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Administrative Assistant - 2406193647W

Description

Johnson & Johnson Vision is recruiting for a(n) Administrative Assistant located in Jacksonville, FL.

Per our J&J Flex Policy, the expectation for this position is to work in the Jacksonville, FL office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

This role provides administrative support to one or more Vice Presidents and their staffs. It performs all duties of Executive Administrative Coordinator. Participates in planning functions. Independently assembles relevant data for Vice President(s) and compiles pertinent statistics or information. Interacts with internal and external sources, often at the upper-management level.

This role will oversee departmental/division special projects with minimal or no management initiation or review. Provides analysis and recommendations to management; creating various reports and presentations which are often used for communication and tracking purposes. Maintains complex and changeable calendar. May provide direction/coordination of workflow to Administrative Coordinators and Sr. Administrative Coordinators. Exercises independent discretion and judgment and solves complex problems. Full latitude to change work processes and workflow is provided.

Key Responsibilities:

• Provide technical administrative support and communication facilitation to one or more Vice Presidents and their staffs.

• Orchestrates departmental oversight including headcount tracking and organizational management, budget tracking, purchase order management.

• Act as a resource for training/troubleshooting/project tracking.

• Constructs/creates/prepares communication and/or presentation pieces.

• Provides traditional support in areas of travel arrangements, scheduling, and other provisions (i.e., typing, copying, collating).

• Coordinates, develops, provides analysis of projects and overall summary of Program Management activities monthly.

• Performs other related duties as assigned by management.

Qualifications

• High School Degree, or equivalent is required.

• Some college to A.S. degree, preferred.

• A minimum of 2 years administrative experience required; additional administrative technical education preferred.

• Thorough knowledge of PC software working with Microsoft office programs and J&J software applications (Word, Excel, PowerPoint, Outlook etc.) is required.

Strong interpersonal, communication and organizational skills is required

• Concur is preferred

• Technical skills include Accounting/Budgeting courses, department specific courses, administrative support certification, time management, video conferencing.

This position is overtime eligible.

This job posting is anticipated to close on 6/27/2024. The Company may however extend this time-period, in which case the posting will remain available on https://www.careers.jnj.com to accept additional applications.

Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance.

Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

This position is eligible to participate in the Company’s long-term incentive program.

Employees are eligible for the following time off benefits:

• Vacation – up to 120 hours per calendar year

• Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year

• Holiday pay, including Floating Holidays – up to 13 days per calendar year

• Work, Personal and Family Time - up to 40 hours per calendar year

Additional information can be found through the link below.

For additional general information on Company benefits, please go to: - https://www.careers.jnj.com/employee-benefits

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Primary Location NA-US-Florida-Jacksonville

Organization Johnson & Johnson Vision Care, Inc. (6094)

Job Function Administration & Secretarial

Req ID: 2406193647W