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Program Coordinator, Design Tech

About The College of Architecture, Art, and Planning

The College of Architecture, Art, and Planning at Cornell University (Cornell AAP) is home to nearly 1000 students, 120 faculty, and 65 staff members who come together from around the world to take up some of today's most urgent challenges and advance research, inquiry, and approaches to designing, making, and doing that build a more just and sustainable future.

A vital college at one of the nation's foremost research universities, Cornell AAP bridges fields and faculty with five departments, 20 degree programs, 18 faculty-led labs, and the Cornell Mui Ho Center for Cities, a platform for building partnerships that make change in our cities and communities nationally and internationally.

Cornell AAP's departments include Architecture, Art, and Planning, as well as the new multicollege Paul Rubacha Department of Real Estate, jointly led by the S.C. Johnson College of Business, and the multicollege Department of Design Tech, administered by Cornell AAP in partnership with Cornell Bowers CIS, Cornell Engineering, the College of Human Ecology, and Cornell Tech. The college is housed across three locations (Ithaca, New York City, and Rome, Italy), each with world-class facilities and cutting-edge technologies.

Cornell AAP is about acts of transformation. We are committed to building a caring, inclusive, and rigorous community around our shared priorities - Creative + Critical Practices; Sustainability + Social Impact; Design + Emerging Technologies; and the Future of Cities + Development - that enable us to reimagine and reshape the world in radically new ways, every day.

About the Department of Design Tech

The new Department of Design Tech is a multicollege, transdisciplinary initiative pioneering innovation, research, and teaching on topics at the intersection of design and emerging technology that most greatly impact research, industry, and practice in a changing world.

Bridging expertise and catalyzing exploration, innovation, and collaboration in emerging areas, including design + interactions, design + materials, design + media, and design + environments, Design Tech is a generator of new modes, methods, and applications that redefine design practice and research.

The Opportunity

Are you ready to take on a multifaceted role within an innovative academic environment? The Department of Design Tech is seeking a dynamic and self-motivated Program Coordinator to provide comprehensive administrative support to our team and the Department Chair. This role is ideal for someone who thrives in an ambiguous environment, can operate with minimal oversight, and is passionate about supporting academic excellence.

This is a part-time, 32 hour per week position. Scheduled hours may vary based on business needs, and may require some weekend, overtime, or holiday work.

Key Responsibilities

General Program Management:

• Design and implement new processes for student service support.
• Ensure compliance with university policies and data privacy regulations.
• Track and report on student financial support in coordination with Graduate Financial Aid Administrators.

Curriculum Support:

• Facilitate the teaching assignment process and coordinate course room scheduling.
• Maintain and update courses in the university catalog.

Student Support:

• Advise current students on academic matters, curriculum requirements, and financial aid.
• Manage student data and support all aspects of academic program delivery.
• Coordinate student recruitment, admissions, and orientation activities.

Content Management:

• Craft and manage communication materials for internal and external audiences.
• Maintain the department's website and create various media, including newsletters and social media posts.

Event Coordination:

• Plan and coordinate department events in both in-person and virtual formats across varied locations.

Chair Support:

• Manage the chair's calendar and correspondence, ensuring timely follow-up on requests.
• Assist with drafting, writing, and editing reports, presentations, and other correspondence.
• Coordinate complex travel arrangements and reimbursements.

Department/Organizational Administrative Support:

• Establish administrative structures to support the department's growth.
• Act as the primary contact for faculty searches and confidential department matters.
• Collaborate with administrative staff across departments to leverage insights and experience.

Professional Development:

• Participate in projects and seek out professional development opportunities to enhance effectiveness and connection to Cornell's mission.

At Cornell's Department of Design Tech, you will be part of a forward-thinking community dedicated to academic excellence and innovation. This position offers the opportunity to contribute to the growth and success of our new MS in Design Technology program while supporting faculty and students in achieving their goals.

If you are an experienced, organized, and self-directed administrative professional, we encourage you to apply with your resume and cover letter. Join us and make a meaningful impact in the world of Design Technology!

What We Need

All applicants must include a resume and cover letter for full consideration.

• Associate's degree, and 4-6 years of relevant experience, or equivalent combination of education and professional experience.
• a great communicator (exhibiting professionalism in spoken and written encounters) with the desire to provide excellent service.
• able to establish and maintain excellent relationships with people from diverse racial, ethnic, and socioeconomic backgrounds.
• capable of working independently and in collaboration with others, and to cultivate inclusive and equitable working relationships with students, faculty, staff, and community members.
• a top-notch problem-solver who wants to use these skills to help others.
• flexible and able to adjust priorities as needed.
• carefully attentive to detail; and organized and proactive.
• expertise with typical business software, including Microsoft Office Suite, as well as database management, and financial management tools, and/or the ability to gain fluency quickly.
• expertise with communication tools such as Zoom and Slack and visual communication tools, including Adobe Suite.
• the ability learn new programs/tools quickly and to adapt to changing policies and procedures.
• experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing; and the capacity to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

Rewards and Benefits

• This position is located in Ithaca, NY, and is fully onsite.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.

Current Employees:

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Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email atequity@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly