Job Information
Indy Gov Deputy Clerk III – Public Services in Indianapolis, Indiana
Deputy Clerk III – Public Services
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Deputy Clerk III – Public Services
Salary
$36,699.00 Annually
Location
Community Justice Campus (CJC) - 675 Justice Way, IN
Job Type
Full Time
Job Number
08440
Department
Marion County Circuit Court Clerk
Opening Date
06/13/2024
Closing Date
7/7/2024 11:59 PM Eastern
Description
Benefits
Position Summary
Agency Summary
The Marion County Clerk is the custodian of all court records, serves as the court’s fiscal agent, trustee of child support payments, and issues marriage licenses.
Job Summary
Incumbent is responsible for a variety of clerical functions in the case management system. Accepts court filings; collects and processes court fines, fees, and payments; and assists members of the general public with court proceedings and processes.
Provides prompt, professional, and courteous service to members of the public in-person, by phone, email, or in writing. Receives and processes cash, check, and credit card payments. Follows established policies and procedures, is well organized, and detail oriented. Works cooperatively within a team environment to ensure all tasks are completed timely. Substantial independent judgment and ability to work independently is required. Knowledge of various functions of the Clerk’s Office and how it relates to other agencies.
Requires extensive knowledge of and strict adherence to requirements and regulations related to the filing of legal documents and court proceedings; accessing court services; accessibility of court records, especially confidential records; and various fees and payment processes.
Equal Employment Opportunity
The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.
Position Responsibilities
Receives and processes pro se filings and subsequent filings, including Creates new civil case filings, and processes subsequent flings, expungements, paternity, guardianship, protective orders, and other court filings
Creates new case files within the case management system
Retrieves and responds to court record requests, payment histories, and other records
Responds to inquiries and requests for information from other agencies and members of the public
Qualifications
High School diploma or equivalent and four (4) years of previous clerical experience in a court or similar legal setting is required. Must be able to communicate effectively orally, verbally, and in written formats. Attention to detail is a priority. Requires great customer service skills and the ability to promote teamwork and build effective relationships.
Preferred Job Requirements and Qualifications
Associates degree or some post-secondary education. Clerical experience in a court or similar legal setting.
Independent Judgment
Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions.
Physical Conditions
Sitting at a desk the majority of the day
Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds
Tasks may involve extended periods of time at keyboard or workstation
Tasks require the ability to perceive and hear sounds and see visual cues or signals
Tasks require the ability to communicate orally