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Research Administrator I

Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=531700&lJobSourceTypeID=796&sLanguage=en-us) Job no: 531700

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Grant or Research Administration, Veteran's Preference Eligible

Department: 33010000 - HP-OFFICE OF THE DEAN

Classification Title:

Research Administrator I

Job Description:

This position is located in the College of Public Health and Health Professions, Office of the Dean's Research Core, and will have the opportunity to learn all facets of research administration, to include both pre-and post-awards. In addition, this position will be tasked with running reports and reconciliation processing to assist the Research Core and PI's with grant management.

The PHHP Research Core is dedicated to fostering the scientific advancement of investigators in the college, providing helpful information, guidance and assistance in navigating the overall administration of those projects. The Core provides college-level review of all requests for funding and proposal submissions to both internal and external agencies for the college’s eight departments and the Dean’s Office.

The Research Administrator (RA) I position, under the tutelage of senior research administrator(s) and the Director of Research Administration, will be able to learn about the intricacies of research administration, including the various rules, regulations and policies that govern the awards process. This position will being in a more directed position, but as his/her knowledge grows in both the pre-award and post-award processes, it is expected that the incumbent in this position will be able to transition from primarily assisting to independently managing his/her own portfolio.

Pre-Award Administration

This position will be assigned to work with a department and their assigned research administration team. They will work with a small subset of the faculty from that department, with assistance and collaboration from their other team members, to assist in submitting proposals. This includes learning how to review the request for application (RFA) selected by the faculty member(s) for administrative requirements, draft checklists to help faculty know what needs to be provided, and to identify places where the research administrator(s) can support the proposal submission. After reviewing the RFA, this position works with the faculty member and their proposed research team to develop an accurate budget that is compliant with federal, state, sponsor, university, college, and departmental policies. Throughout the proposal period, this position is responsible for identifying and ensuring all administrative requirements of the sponsor’s RFA are met, which may require coordination with several internal UF offices.

Employee is expected to learn to manage the research proposal submission process to ensure compliance with sponsor, state and university policy. This would include ensuring budget accuracy by actions such as verifying salary levels and fringe rates determining the correct categorization and allowability of budget items per sponsor terms, verifying appropriate indirect cost rate, identifying any unallowable costs for the research team and assisting them in finding an appropriate source of support for those charges or alternative options for the proposal. Applying sponsor, state and university policy throughout the application process is key. Responsive and effective email and verbal communication with partners is fundamental to this role.

Post-Award Administration

This position provides administrative support in full at the PHHP college level for post-award research administration. We are looking for a meticulous, critical thinking team member to train and then independently manage a post-award portfolio, with emphasis on excellent customer support. Post-award activities primarily consist of reviewing award documents for compliance, completing project setup in UFIRST, meeting with faculty monthly to manage budget and reconciliation, managing subaward and ensuring proper document retention. This position will be learning a high-level review of financial processes at the University of Florida, such as the procurement process, internal purchasing and processing procedures, tuition waivers, salary distributions, as well as the contracting processes in order to support their faculty with the fiscal management and review of their awards.

This position will also gain great experience with UFirst, assisting faculty with the correct entry and routing of any award modifications and changes that may need to be processed at a university level such as budget transfers, no-cost extensions, incremental funding, supplemental funding, and non-financial reporting requirements. This can include assisting faculty with appropriate communication with key stakeholders at UF and with sponsors, if applicable.

Effort Management and Internal Fiscal Management

This position will learn and be responsible for ensuring effort commitments are entered and updated correctly over the life of each sponsored award in UFirst and myUFL. Further, this individual will be responsible for coordinating entry of payroll allocations for faculty and staff working on their sponsored awards into myUFL Department Budget Tables. This will require coordination with other RAs and Department Administrators in the college and across the University, to confirm faculty effort on sponsored awards is consistent with the documentation and if not, that changes are timely submitted and updated in the system.

Other duties as assigned.

Expected Salary:

$24.03 - $26.92 per hour commensurate with skills, experience, and education.

Minimum Requirements:

Bachelor's degree; or an equivalent combination of education and experience.

Preferred Qualifications:

• Ability to track, maintain and manipulate data.

• Outstanding customer service capabilities.

• Microsoft Office experience.

• Ability to function under pressure and within tight scheduled deadlines.

Special Instructions to Applicants:

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy with your application for consideration.

This position may offer flexible work arrangements such as hybrid/remote work locations and/or schedules that fall outside of normal business hours. Full-time remote work s not an option.

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position has been reposted; previous applicants remain under consideration and need not re-apply.

This position is time-limited.

If an accommodation due to a disability is needed to apply for this position, please call 352/392-2477 or the Florida Relay System at 800/955-8771 (TDD). Hiring is contingent upon eligibility to work in the U.S. Searches are conducted in accordance with Florida’s Sunshine Law.

Health Assessment Required:No

Advertised: 10 Jun 2024 Eastern Daylight Time

Applications close: 16 Jun 2024 Eastern Daylight Time