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This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6533759

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rAcademic Program Coordinator, Intermediate

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rLocation: Mathematics & Statistics

rRegular/Temporary: Regular

rJob ID: 607932

rFull/Part Time: Full-Time

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r Workplace Culture

NAU aims to be the nation\'s preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

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Special Information

This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.

Job Description

The Department of Mathematics & Statistics is currently seeking to fill an Academic Program Coordinator, Intermediate position to support the front office operations in the department. The Academic Program Coordinator, Intermediate position is the key administrative/operation support person for the department. Qualified candidates will work with College and Department leadership to respond to administrative matters and ensure that the department\'s needs are being met while following University policies and procedures. This position will also provide excellent customer service to the department they support and the students and visitors they interact with on a daily basis.

Office Management - 30%

• Hire and supervise student employees for front office coverage.
• Submit office supply orders.
• Review and route all student forms for department.
• Assist Department leadership with scheduling meetings and events.
• Manage department email address and listserv.
• First point of contact for questions regarding department/university policies and procedures.
• Maintain Department academic and personnel records.

HR Liaison - 25%

• Work as liaison for department in interactions with the HR Service Team.
• Act as department timekeeper.
• Work with department Financial staff.
• Coordinate Adjunct/Affiliate requests for department.
• Work with College Assistant Director, Operations with personnel processes and issues.
• Provide support to department PI\'s with grant funded personnel.

Graduate Program Admissions & Coordination - 20%

• Provide clerical support to departmental graduate program admission process, organizing and tracking application materials.
• Assist admissions committee with making graduate teaching assistantship offers.
• Work with department Faculty Graduate Program Coordinator to ensure Graduate Student program operates smoothly Initiate paperwork for hiring graduate teaching assistants.

Schedule of Classes Coordination - 10%

• Work with department leadership to ensure that schedule of classes is complete and accurate.
• Meet specific deadlines for scheduling as dictated by Registrar.
• Use CourseDog system for scheduling classes and assigning faculty under the direction of Department leadership.
• Main point of contact for all schedule of classes questions.
• Notify Department leadership.

Building Management - 10%

• Oversee the use and operations of all academic areas in Adel building for department, including office assignments, managing keys, and building access.
• Submit facility service tickets for repairs and maintenance.
• Primary point of contact for Adel building related issues and liaison with university facilities management.

Other - 5%

• Event planning for department.
• New Student Orientation support.
• Use University systems to obtain data / eports at the chair\'s request.
• Support the Department Scholarship committee in coordination.
• Other duties as assigned.

Minimum Qualifications

• Bachelor\'s degree in relevant field; and
• 2-4 years of relevant operations/office management experience; or
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

• Experience with CourseDog Software.
• Experience with HR policies and processes.
• Experience managing a front office.

Knowledge, Skills, & Abilities

Knowledge:

• Familiarity with University data reporting systems.
• Advanced knowledge of rules, regulations, guidelines, and procedures related to NAU academic departments.
• Advanced knowledge of organizational practices and principles.

Skills:

• Department/Office coordination and management.
• Coordination of activities, evaluating data, and establishing priorities.
• Microsoft Office Suite (Word, Excel, PowerPoint).

Abilities:

Works independently.

Exercises good judgement and professionalism.

Follows stude