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Job Description:

Division: Academics

Department: College of Arts & Sciences

Reports to: Assistant to the Dean

Basic Functions: Assist the College of Arts and Sciences Dean’s Office by providing strong administrative support to the Associate Deans, providing support with scheduling, specialized projects and/or events; performs office-related operational functions as requested.

Skillset : Proficient technology skills required. Adept in MS Word, Excel and Outlook. Knowledge of Banner and Work Day is preferred. Strong interpersonal, communication, and organizational skills are required, as well as the ability to exercise tact and diplomacy relative to sensitive issues.

Provides general office support. This involves:

• support Associate Dean with process for Kaplan Prep Courses

• manage the student registration for LSAT, MCAT and DAT Prep courses though the University TouchNet System

• work with Kaplan representative to register students

• keep ongoing record of student registrations for tracking and verifying invoicing

• work with Director of Operations and Budget Manager on invoicing payments to Kaplan

• assist Associate Deans with posting of events and ensuring pertinent information on the College of Arts and Sciences portal is appropriately updated upon request

• support with managing the logistics for program assessments—assisting with logistics for external review team, scheduling hotel, catering, travel reimbursement, etc.

• assist Associate Dean with the collection of new one-year visiting faculty line requests and approvals

• supports the Individually Design Major once a semester, taking meeting minutes upon request

• scheduling of meetings and managing logistics

• Task Force Committee Meetings

• Individually Design Major Meetings

• Interdisciplinary Program Directors Semester Meetings

• CAS Institute and Centers

• Monthly CAS Marketing Meetings

• Annual Faculty Search Planning Meetings with Dean, Special Assistant to the Dean, Department Chair, Human Resource Representative and VP of Diversity

• Admissions Events & Orientations

• assist Associate Deans with specialize projects upon request

• front office coverage/support as needed

Participates in the professional development of the College of Arts and Sciences. This involves:

• communicating effectively with the College Associate Deans and other team members concerning pertinent program, departmental and University matters

• promoting an image of efficiency and courtesy consistent with the University mission

• participating in staff meetings as requested

This position is based at Fairfield University’s Fairfield, CT campus and is not eligible for immigration assistance.

Category:

Academic - Staff

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV . You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying.

Faculty Positions : If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description.

Staff positions : If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu

Founded in 1942, Fairfield University is a modern, Jesuit Catholic University rooted in one of the world’s oldest intellectual and spiritual traditions. With campuses located in Fairfield, CT Bridgeport, CT, and Austin, TX, we strive to create a workforce that is rich in skill, knowledge, and pride in our work. Members of the Fairfield University community exhibit mutual respect, compassion, and inclusivity, aspiring to be a welcoming environment representative of an ever-changing and diverse global populace. As our University rises in national prominence, we are committed to fostering a healthy workplace and lifestyle for our employees. At Fairfield, the future is filled with opportunities as limitless as your potential, and they all begin with you.