Job Information
University of Oregon Operations Assistant in Eugene, Oregon
Operations Assistant
Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=533748&lJobSourceTypeID=831&sLanguage=en-us) Job no: 533748
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Office Support
Department: CAS Academic Support Unit 8
Classification: Office Specialist 2
Appointment Type and Duration: Regular, Ongoing
Salary: $17.24 - $25.24 per hour
FTE: 1.0
Review of Applications Begins
June 4, 2024; position open until filled
Special Instructions to Applicants
To ensure considerations, complete applications should include:
A current resume that outlines your educational and work experience. These details are used to determine if applicants meet the qualifications of this position.
Names and contact information for three professional references. Candidates will be notified prior to references being contacted.
Department Summary
The College of Arts and Sciences (CAS) is the hub of learning, research, and academic excellence at the University of Oregon. Nearly 50 departments and programs represent the natural sciences, social sciences, and humanities, and the high quality of our programs is the main reason why the University of Oregon is one of only 66 top universities in the prestigious Association of American Universities. Our faculty and advisors work directly with students to help them think analytically, question critically, and communicate clearly about how to find solutions to real-world issues. Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.
This position is in an Academic Support Unit (ASU), which houses staff, managers, and an Associate Director who provides administrative, strategic, and operations support to multiple academic departments in CAS. ASU 8 supports the School of Computer and Data Sciences, the Departments of Computer Science, Data Science, Mathematics, and Earth Sciences, the research lab, The Oregon Hazards Lab (OHAZ), and the research center, Cascadia Region Earthquake Science Center (CRESCENT).
Position Summary
The Operations Assistant provides administrative and logistical support for the operations section of ASU 8. This position supports the Operations team by performing tasks such as contacting vendors, planning and hosting events; collecting and entering finance requests through ticketing systems; and maintaining listservs and records. This position will provide back-up support in reception duties such as distributing mail, ordering supplies, assisting faculty and students, and directing student workers. This position will also collaborate with the Operations Manager to assist with communications tasks through social media, website updates, and assorted marketing and promotions in compliance with brand standards set by University Communications.
This position is Hybrid Eligible with a majority of service performed as on-campus work. Remote Work (Telecommuting) requires approval from the Associate Director of ASU 8 and is subject to the University of Oregon Human Resources' Flexible Work Arrangements Policy and Procedures.
The Operations Assistant reports directly to the Operations Manager in the ASU.
Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.
College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.
Professional Competencies
• Excellent customer service skills and ability to communicate effectively with individuals from diverse backgrounds and cultures in person, over the phone, and in writing.
• Effective organizational and communication skills.
• Highly competent in drafting, editing, and proofing materials; demonstrated attention to detail and accuracy.
• Ability to work in an environment with multiple interruptions.
• Ability to work both independently and as a collaborative team member.
• Ability to exercise sound judgment and follow through on tasks and projects independently.
• Ability to set priorities, take initiative, and be proactive.
• Ability to develop extensive knowledge of, explain, and apply administrative rules, requirements, policies, and procedures.
• Knowledge of a variety of computer software programs including Microsoft Office (Excel, Word, Publisher, Outlook, and OneNote) and web-based application software.
Preferred Qualifications
• Experience with event planning.
• Experience working in a college or university setting.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background inquiry.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visithttp://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination (http://studentlife.uoregon.edu/nondiscrimination) .
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
Advertised: May 21, 2024 Pacific Daylight Time
Applications close: