Job Information
University of Oregon Events Coordinator in Eugene, Oregon
Events Coordinator
Apply now (https://secure.dc4.pageuppeople.com/apply/726/gateway/default.aspx?c=apply&lJobID=534094&lJobSourceTypeID=831&sLanguage=en-us) Job no: 534094
Work type: Classified Staff
Location: Eugene, OR
Categories: Administrative/Professional, Administrative/Office Support, Business Administration/Management, Communications/Public Relations/Marketing, Planning/Project Management
Department: Division of Graduate Studies
Classification: Administrative Program Assist
Appointment Type and Duration: Regular, Ongoing
Salary: $18.57 to $27.69
FTE: .5
Review of Applications Begins
July 2, 2024; open until filled.
Special Instructions to Applicants
Please complete an online application and upload a current resume that demonstrates how you meet the listed qualifications.
You will also be asked to provide names and contact information for 3 professional references; you will be notified before references are contacted.
Department Summary
The Graduate School is the administrative office with ultimate responsibility for policy and procedures relevant to graduate education and graduate students. Its programs and services affect nearly 4,000 graduate students and almost 90 graduate degree programs. The Graduate School’s core purpose is to promote graduate education by fostering excellence, innovation, and inclusive communities. The Graduate School values discovery, inclusiveness, service, fairness, responsibility, excellence, and community.
Position Summary
The Events Coordinator is responsible for the design, planning, promotion, execution, and evaluation of events including workshops, seminars, guest lectures, conferences, meetings, and receptions for the Graduate School. The Events Coordinator is responsible for leading event projects from start-to-finish in coordination with Graduate School leadership and stakeholders. This includes assessing necessary service and operational needs for events such as space needs, scheduling rooms and space, planning and securing catering, determining audio-visual requirements and ensuring complete setup, advertising and promoting events, managing RSVP lists, and directing the design and production of event materials such as name tags, brochures, and packets. The Events Coordinator will also be responsible for ensuring all events are in compliance with institutional policies, procedures, and rules, and explaining policies, procedures, and rules to others. The person in this position will be on-scene during events to manage and direct all event operations from opening through clean-up and closing and to ensure quality delivery of the event. The Events Coordinator may provide lead work and oversight.
The Events Coordinator will be responsible for developing an evaluation and post-event review process to determine event quality, value, and overall success. The Events Coordinator will make recommendations to Graduate School leadership about future programming based on the results of the evaluations.
The position will also direct the design of promotional materials and communications around events including but not limited to web content, social media, MailChimp, and listserv messaging. The person in this position will manage multiple projects at the same time. Some events repeat each year or term, and others will be offered a single time.
Work Schedule
The employee will keep regular working hours, except when events fall outside of those hours.
Minimum Requirements
• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures.
Professional Competencies
• Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Ability to communicate effectively (in writing, in person, on the phone) with individuals from diverse backgrounds and cultures.
• Ability to work collaboratively in a team environment and also work independently.
• Proficiency with word processing, mail merge, social media, web publishing, meeting registration programs (Qualtrics, Google form, etc.), and graphics programs.
• Excellent organizational skills and attention to detail.
• Ability to stay within a budget on projects and events.
Preferred Qualifications
• Two years of experience organizing and executing events.
• Experience coordinating, organizing, or facilitating multiple events.
• Demonstrated creativity, problem-solving skills, taking initiative, judgement, and on-the-spot decision-making.
• Experience working in a higher education institution and/or with graduate students.
• Experience in project management and using project management software (Trello, Asana).
• Experience with communications projects that included print, graphics, writing, video, and other multimedia modalities.
• Graphics design experience, or experience creating promotional materials.
• Experience setting up and troubleshooting AV equipment.
• A Bachelor's degree, preferably in a field related to marketing, communications, design, or public relations.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visithttps://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us atuocareers@uoregon.eduor 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listedhere (https://investigations.uoregon.edu/reporting) .
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online athttps://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.
Advertised: June 18, 2024 Pacific Daylight Time
Applications close: