Military Spouse Connection Jobs

JOB TITLE: Sales Administration Assistant

DEPARTMENT: NOA (Sales Administration)

WORKING RELATIONSHIPS:

REPORTS TO: Sr Sales Administration Manager-Europe

INTERFACES WITH: Sales Administrator at Playa, Marbella and Mallorca,

Service of Process, Cork Owner Services.

OVERALL RESPONSIBILITIES - SUMMARY:

SPECIFIC DUTIES

• Scanning Law Court Notifications and send them to MVW Service of Process.

• Complete the excel tracking with all the information about the case.

• Create a folder and store all the documentation related to the case.

• Save a copy in One Drive

• Upload all the documentation in to NetDocument

• Liaise when necessary, with Service of Process, Cork Owner Services, and Outside Counselor.

• NOA Documents Request Mail Box

DESCRIPTION OF GENERAL ADMIN DUTIES

• Check the documentation in the trays for the Sales Executives are always updated and filled.

• Photocopying SIF’s for all resorts and blank copies of the Term Sheets.

• Shredding the documents with PII information.

• Enroll new clients in to the Bonvoy Rewards Program

• Answering the phones and take accurate messages

• Any other admin related task as requested by Manager

• To prepare the mail out (stickers)

CLOSINGS

• Printing reports from Universe weekly in order to keep track of all closed contracts.

• Send Ownership Certificates to clients.

• Clean the files and remove the PII information.

• File the folders in the Sales Admin filing cabinets or porta cabin.

SCANNING

• Cleaning, scanning and organizing files for storage

REQUIREMENTS:

• Must be fluent in English and Spanish

• Advanced skills in the use of Microsoft Software

• Ability to work under pressure and manage multiple tasks

• Must be able to adapt to a flexible working days and hours

• Good analytical and communications skills

• Be able to identify and have comprehension of PII information

• Be able to use the scanner machine

I confirm I have read, understand and agree to the above Job Description, which outlines the responsibilities of my job.

Signed: .............................................................................................................

Print Name: ……...............................................................................................

Date: ................................................................................................................

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture