Job Information
State of Colorado Program Assistant - Multiple Positions in Denver County, Colorado
Program Assistant - Multiple Positions
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Program Assistant - Multiple Positions
Salary
$56,028.00 - $72,840.00 Annually
Location
Denver County, CO
Job Type
Full Time
Job Number
NAA-PAIIEXT-05.2024
Department
Department of Local Affairs
Division
Division of Local Government
Opening Date
05/29/2024
Closing Date
7/1/2024 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Hannah Emmons at hannah.emmons@state.co.us
Primary Physical Work Address
1313 Sherman St., Denver, CO 80203 - This position is mostly a hybrid work position that is required to report to the Denver office as needed.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This posting is only open to residents of the State of Colorado at the time of submitting your application.
This posting may fill other similar positions in the same class including some permanent regular and term-limited positions.
About the Colorado Department of Local Affairs
The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. The Department provides financial support to local communities and professional and technical services (including training and technical assistance) to community leaders in the areas of governance, housing, and property tax administration. While all state governments provide such services through various Departmental structures, Colorado’s approach is unique in that these local community services are gathered into one Department of “Local Affairs,” which has a central focus on strengthening Colorado communities and enhancing livability.
Vision
The Department of Local Affairs is responsible for strengthening Colorado's local communities through accessible, affordable, and secure housing; implementing property tax law; capacity building, strategic training, research, technical assistance, and funding to localities.
Mission
Our mission is to help strengthen Colorado’s communities
Why work for the Colorado Department of Local Affairs?
The work we do matters greatly. It matters to us and it matters to the citizens of the great state of Colorado. We love our community and are passionate about supporting our community. We value the diversity (https://youtu.be/eAPo-IRsOZU) that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.
In addition, we offer a great location and great benefits, which include:
Medical and dental plans (https://www.colorado.gov/pacific/dhr/benefits)
Strong, secure, yet flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan (https://www.copera.org/sites/default/files/documents/5-112a.pdf) plus pre-tax and ROTH 401K, and 457 plans (https://www.copera.org/members/peraplus-401k457)
Employee wellness programs
Paid life insurance
Short and long-term disability coverage
11 paid holidays per year plus vacation and sick leave
Training Opportunities
Flexible work schedule options and remote-work options
Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs%20)
Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program.
Description of Job
DOLA provides employment opportunities across various fields, including housing (https://cdola.colorado.gov/housing) , property taxation (https://dpt.colorado.gov/) , local government (https://dlg.colorado.gov/) , demography (https://demography.dola.colorado.gov/) , and assessment appeals (https://cdola.colorado.gov/assessment-appeals) .
This job posting is open for applicants to apply for multiple positions in theProgram Assistant IIjob classification.
Examples of the PA II positions filled by this posting are listed below.
Division of Local Government:
Grant Program Assistant (e.g. Local Planning Capacity Grant Program)
Division of Housing:
Program Assistant (e.g. Office of Rental Assistance, Office of Homeless Initiatives)
Division of Property Taxation:
- Program Assistant
Program Assistant General Job Duties Include:
Coordinate and administer the grant, award, & amendment processes
Administer the grant programs
Administer and support program reporting, monitoring, and close out
This posting is intended to fill the Local Planning Capacity Grant Program Assistant position with Division of Local Government in addition to other Program Assistant II positions across DOLA.
Local Planning Capacity Grant Program Assistant Position Summary
The Community Development Office (CDO) exists as the statewide experts on local government land use planning and provides technical expertise, guidance, information, and financial assistance to Colorado communities statewide on community and economic development planning.
This includes offering training, technical assistance, and resources to local officials on statewide and regional community and economic development issues.
The team seeks opportunities to leverage financial assistance with technical assistance to maximize community success.
The unit manages the Colorado Main Street program, designed to preserve historic downtowns through thoughtful revitalization and support.
The unit connects local governments with other state and federal agencies and provides guidance and access to resources to local governments and their key partners on community and economic development issues.
This unit manages the Local Planning Capacity (LPC) grant program, the Innovative Affordable Housing grant program, the Strong Communities grant program, and the Main Street mini-grant and scholarship program.
Job Duties:
This is a new permanent position funded by the State Affordable Housing Support Fund (created by Proposition 123). This position is responsible for:
organizing and implementing processes for grant applications and funding decisions;
planning application review meetings and preparing the documentation for the final funding recommendations;
reviewing and approving payments for grantees and consultants;
preparing grant application and reimbursement process training and providing related technical assistance;
and supporting grant monitoring, reporting, program evaluation and project closeout for the Local Planning Capacity grant program for the Community Development Office in the Division of Local Government.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Class Code & Classification Description:
H4R2XXPROGRAM ASSISTANT II (https://drive.google.com/file/d/0B4enHpLSVk4eTWxjeTRFZUdkaXc/view?usp=sharing&resourcekey=0-r4wY5_QO7RB4jLunEk9ppw)
MINIMUM QUALIFICATIONS:
Experience Only:
Five (5) years of relevant experience in grant administration, including providing technical assistance to stakeholders, and reviewing applications for compliance and eligibility.
OR
Education and Experience:
Bachelor’s degree in business administration, urban planning, geography, public administration, finance, communications, or a related field as determined by the department.
AND
One (1) year of relevant experience in grant administration, including providing technical assistance to stakeholders, and reviewing applications for compliance and eligibility.
OR
Master’s degree in business administration, urban planning, geography, public administration, finance, communications, or a related field as determined by the department.
This experience must be demonstrated in your application to be considered for employment.
Preferred Qualifications:
State of Colorado government experience in grant administration
Department of Local Affairs experience providing proven, documented program support
Federal Grant administration experience
Experience using databases
Experience working with Microsoft Excel
Experience in customer service, including working with stakeholders with varying degrees of knowledge and/or technological skills
Experience creating and maintaining desk procedures
Experience working in an environment requiring multi-tasking skills
Required Skills and Competencies:
Strong customer service skills
Strong attention to detail
Strong organizational skills
Excellent verbal and written communication skills
Ability to work independently
Ability to multi-task and meet deadlines
Strong interpersonal skills
Proficiency with MS Office suite, Google Suite, and other database applications
Conditions of Employment:
You MUST be a Colorado resident to apply for this position.
A pre-employment background check may be conducted as part of the selection process, depending on the position that you are offered.
Position may be required to travel Colorado for compliance assurance monitoring, training, and representation.
Applicant Checklist:
Only complete applications submitted on or before the closing date for this announcement will be given consideration. Failure to submit all required documents by the closing date of this announcement may result in your application being rejected. For assistance with the application process, please review the following video provided by the Colorado Department of Personnel & Administration "Applying for a Job with the State of Colorado" .
Work history must be documented in detail under the experience portion of application-"see resume" will not be accepted.
Complete Applications must include the following documents:
1) A complete Application for Announced Vacancy (Submit online using the link in this announcement)
2) A complete Supplemental Questionnaire (Submit online as part of your application)
Recommended :
3) A chronological resume (Attach to your online application, late submissions will not be accepted)
4) A Cover Letter with a Written Narrative (strongly encouraged). The written narrative should describe your interest in this position and specifically how your education, abilities, skills and experience relate to the requirements, responsibilities and competencies listed in the job announcement. (Attach to your online application, late submissions will not be accepted)
Minimum Qualifications and Comparative Analysis:
Part of, or the entire comparative analysis for this position, may involve a review of the information submitted in the application material, including the answers to the supplemental questions. Therefore, it is paramount that in the experience portion of the application, the applicant describes the extent to which they possess the education, experience, competencies and background as they relate to the duties outlined in the job announcement, as well as the special and/or preferred qualifications.
List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.
Under "Duties," describe clearly the tasks you performed and the nature of your supervisory, technical, or other responsibilities as they relate to the job for which you are applying. Be complete and specific in detailing of duties.
Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
Failure to include adequate information or follow instructions may affect the applicant's score and/or prevent them from competing in any subsequent measures used to arrive at a top group of applicants.
Factors to be assessed are those outlined in the requirements, competencies, and preferred qualifications.
Years will be expressed in terms of full-time equivalent service with full-time workload equal to one (1) Full-Time Equivalent (FTE) year. No more than 1.00 FTE year may be credited in any twelve (12) month period. Positions working 40 hours or less per week will be prorated (30 hrs/wk=0.75 FTE=9 mos credit; 20 hrs/wk=0.5 FTE=6 mos credit; 10 hrs/wk=0.25 FTE=3 mos credit)
The eligible list established from this posting may be used to fill additional vacancies.
The selection committee may move forward once they meet a certain number of qualified candidates.
Comparative Analysis:
Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis. The comparative analysis for this position will include a skill assessment. Depending on the number of qualified applicants, the next step will include a video or a voice screening of the applicants.
Supplemental Information
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
DOLA is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Joel Ferguson, DOLA ADA Coordinator at joel.ferguson@state.co.us .
Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
Appeal Rights:
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb .
A standard appeal form is available at www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
DOLA - By clicking "yes" below, I certify that I understand that effective July 1, 2023, all DOLA new hires, including transfers of current state employees and reinstatements of former state employees, will be placed on the biweekly pay schedule.
Yes
02
DOLA - I am willing to accept an offer within the posted salary range?
Yes
No
03
Describe in detail your experience providing grant management and any technical assistance you offered to customers/grantees. Describe your efforts to provide customer service.
04
Describe in detail your experience reviewing payments or requests for reimbursement. List the employers and dates where you performed this function.
05
Please indicate which positions you are interested in being considered for. You may select all positions to be considered for any of these areas of DOLA.
Division of Housing Program Assistant
Division of Local Government Program Assistant
Division of Property Taxation Program Assistant
06
Please confirm if you have proven, documented experience with DOLA providing program support as listed in the preferred qualifications.
Yes
No
Required Question
Agency
State of Colorado
Address
See the full announcement by clicking
the "Printer" icon located above the job title
Location varies by announcement, Colorado, --
Website
https://careers.colorado.gov/
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