Job Information
University of Miami Residential Engagement Specialist in Coral Gables, Florida
Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf) .
The University of Miami is home to nearly 16,000 undergraduate and graduate students from every state in the nation and 140 nations around the world. The Department of Housing and Residential Life is home to an extensive and diverse residential program featuring seven residential communities. The cornerstone of the residential program is a system of five residential colleges that blend the Oxford and Cambridge tradition of live-in faculty with the American commitment to student development and academic success. Residential Colleges range in size from 400 – 700 students. The University also offers University Village, an apartment area housing approximately 800 upper-class students and Lakeside Village offering suite/apartment style living that houses approximately 1100 sophomore and above students. We strive to fulfill our vision – Student Housing for Student Success.
General Description (Purpose and Function):
This position provides administrative support to the Residential Engagement Manager through engagement procurement and departmental engagement initiatives. Position reports to Residential Engagement Manager.
Primary Duties and Responsibilities:
Reviews and negotiates quotes with vendors and suppliers.
Organizes and confirms the delivery of goods and services.
Oversees inventory of departmental programmatic supplies and maintains appropriate inventory levels.
Assists with marketing and passive engagement initiatives within the residential area lobbies.
Assists in the logistics of departmental wide events including but not limited to Pancakes with Pat, Sportsfest, Labor Day BBQ, student staff appreciation, end of year celebrations, etc.
Inputs reservation requests related to programmatic events.
Maintains suppliers list, ensuring all vendors have active certifications and insurances.
Researches and onboards new suppliers to meet the needs of residential area staff.
Serves as a knowledgeable resource to support residential life staff with respect to product and contract information, including addressing issues with delivery and/or services.
Serves as a liaison between residential areas and a number of University offices, including, but not limited to Housing Central Office, Purchasing, Accounts Payable, and external vendors.
Provides administrative support to area operations through completing special projects assigned by Associate/Director of Residential Life.
During peak periods, provide support to additional residential life administrative operations.
Systems Management:
This position utilizes the following software platforms:
StarRez
Qualtrics
Workday
When I Work
Teams
Microsoft Office
Knowledge, Skills, and Abilities:
Excellent interpersonal and customer service skills
Ability to manage multiple priorities/tasks and use good judgment in effectively and efficiently organizing work to meet established deadlines
Strong organizational skills with attention to detail
Intermediate skills in Microsoft Office (Outlook, Word, and Excel – PowerPoint)
Skill in interpreting and applying university policies and procedures
Ability to enter and verify information with accuracy at a reasonable rate of speed
Ability to utilize computerized information systems
Ability to understand and follow oral and written instructions
Skill in data entry or typing
Ability to establish and maintain effective work relationships
Ability to travel between all residential areas on a weekly and sometimes daily basis
Education & Work Experience Requirements (Essential Requirements):
One (1) to three (3) years of work experience
Associate’s degree required or 2+ years of work experience
Work Schedule:
- Flexible schedule between the hours of 10am – 8pm
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
A4
The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.
The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.
The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.
Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.
The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.
Transforming lives
With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.
The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.