Military Spouse Connection Jobs

Purpose of Your Job Position

The primary purpose of your job position is to assist in directing the day-to-day functions of the home in accordance with current federal, state and local standards, guidelines, and regulations to assure that the highest degree of quality care is always maintained.

Duties and Responsibilities

Administrative Functions

• Planning, developing, organizing, implementing and directing the day-to-day functions of the home, its programs and activities.

• Assist in the development and implementation of our written policies and procedures that govern the operation of the home.

• Develop and maintain written job descriptions for each staff position in accordance with the Americans with Disabilities Act, OSHA, and other pertinent laws governing job positions.  Review with the Administrator.

• Assist in establishing policies that govern the resident's right to quality of life and care as defined by the resident's comprehensive assessment and care plan.

• Interpret the home's policies and procedures to employees, residents, family members, visitors, government agencies, etc., as necessary or instructed.

• Ensure that public information (policy manuals, etc.) describing the services provided in the home is accurate and fully descriptive.

• Ensure that all employees, residents, visitors, and the general public follow established policies and procedures.

• Represent the home at and participate in cluster level meetings.

• Make written and oral reports/recommendations to the Administrator concerning the operation of the home.

• Recommend to the Administrator changes in the overall organization structure.

• Make weekly inspections of the home to assure that established policies and procedures are being implemented and followed.  Report findings to the Administrator.

• Maintain an adequate liaison with families and residents.

• Maintain a good public relations program that serves the best interest of the home and community alike.

• Assist in setting the tone and atmosphere of the home.

• Ensure that appropriate policies and procedures are followed when conducting background checks.

 

Personnel Functions

• Assist in the recruitment and selection of competent department directors, supervisors, consultants, and other auxiliary personnel.  Make recommendations to the Administrator.

• Ensure that appropriate identification documents are presented prior to the employment of personnel and that appropriate documentation is filed in the employee's personnel record in accordance with current regulations mandating such documentation.

• Delegate administrative authority, responsibility, and accountability to other staff personnel as deemed necessary to perform their assigned duties.

• Consult with department directors concerning the operation of their departments to assist in eliminating/correcting problem areas, and/or improvement of services.  

• Ensure that an adequate number of appropriately trained professional and auxiliary personnel are on duty at all times to meet the needs of the residents.

• Assist in standardizing the methods in which work will be accomplished.

• Assist in scheduling department working hours, personnel, work assignments, etc., as necessary or required.

• Review salary and benefit packages concerning employee promotions, demotions, transfers, shift changes, salary increases, etc.

• Assist in establishing the home's vacation schedule as necessary or required.

• Review and check competence of work force and make necessary adjustments/corrections as instructed by t he Administrator.

• Counsel/discipline personnel as requested or as may become necessary.

• Ensure that disciplinary action is administered fairly and without regard to race, color, creed, national origin, age, sex, religion, handicap, or marital status.

• Terminate employment of personnel when necessary, documenting and coordinating such actions with the Administrator and/or the Personnel Director.

• Schedule and participate in departmental meetings.

• Serve as liaison to the medical staff, and other professional and supervisory staff.

• Maintain an excellent working relationship with the medical profession and other health related homes and organizations through formal working and transfer agreements.

Staff Development

• Assist department directors in the planning, conducting and scheduling of in-service training classes, on-the-job training and orientation programs to assure that current material and programs are continuously provided.

• Meet with department directors on a regularly scheduled basis, and conduct/participate in in-service classes and supervisory level training programs.

• Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the intellectual and developmental care field, as well as to maintain a professional status.

• Provide orientation and on-the-job training for employees and ensure that their authority, duties, and responsibilities are understood.

• Ensure that adequate financial records and cost reports are submitted to authorized government agencies as required by current regulations.

• Keep abreast of economic conditions/situations and make adjustments as necessary to assure the continued ability to provide quality care.

Resident Rights

• Maintain confidentiality of all resident information.

• Ensure that the resident's rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.

• Review resident complaints and grievances and make written reports of action taken to the Administrator.  Discuss with resident and family as appropriate.

• Assist in establishing and implementing a Resident/Group Council.

• Ensure that residents receive appropriate notices before being discharged or before having their room or roommate changed.

• Ensure that resident funds maintained by the home are managed in accordance with the resident's request and in accordance with current federal and state requirements.

Working Conditions

• Works in office areas as well as throughout the home and its premises.

• Moves intermittently during working hours.

• Is subject to frequent interruptions.

• Is involved with residents, family members, personnel, visitors, government agencies/personnel, etc., under all conditions/circumstances.

• Is subject to hostile and emotionally upset residents, family members, personnel and visitors.

• Works beyond normal working hours and on weekends and holidays when necessary.

• Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).

• May be involved in community/civic health matters/projects.

• Attends and participates in continuing educational programs.

• Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.

• May be subject to the handling of and exposure to hazardous chemicals.

• Communicates with the medical staff, nursing personnel, and other department supervisors .

• Maintains a liaison with the residents, their families, support personnel, etc., to assure that the resident's needs are continually met.

Educational Requirements

A Degree in Business Administration or Health Administration preferred but not required.

Experience

• Must have, as a minimum, 1 year experience in a healthcare setting.

Specific Requirements

• Must be able to read, write, speak and understand the English language.

• Must possess the ability to make independent decisions when circumstances warrant such action.

• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government ag