Job Information
MAAC (Metropolitan Area Advisory Committee) Registration, Data & Assessment Coordinator in Chula Vista, California
Hourly rate: $24.00 - $29.00
OUR STORY
Since 1965, MAAC has been maximizing self-sufficiency with families and individuals through high-quality programs and advocacy in our communities. MAAC employs dedicated staff who provide life-changing services to thousands of individuals annually through programs in five core focus areas: Education, Economic Development, Health & Wellbeing, Housing, and Advocacy & Leadership Development. Through a wide variety of programs, MAAC has grown to become one of the largest nonprofit social service organizations in the community. Learn more about the great things happening with MAAC at http://www.maacproject.org/
DEPARTMENT/PROGRAM DESCRIPTION
MAAC Community Charter School (MCCS) is an alternative, full-day public high school, eight miles from the Mexican border in Chula Vista, California. Our charter is held by the Sweetwater Union High School District. MCCS has a dedicated faculty and staff that serve high risk, low-income, “At Promise” youth in grades 9-12 (and up to the age of 20). The mission of our school is to provide our students the opportunity to earn a high school diploma in a small, supportive educational environment where progress is expected, and different learning styles are valued. MCCS uses the arts and project-based learning to engage our non-traditional learners through Critical Pedagogy. Throughout the session students work collaboratively with teachers to follow the Critical Praxis model of problem-based learning with the goal of showcasing the learning of the course through a project presentation at the end of each session. The school opened with 55 students, in 2001, and has increased enrollment to 300 students taught by a faculty of 17 credentialed teachers. The campus features more than 30,000 square feet, including 13 classrooms, state-of-the-art computer technology laboratories, a multi-media classroom, a science lab, a library, and a large multi-purpose room.
DEFINITION
Under direction of the assigned administrator, the English Language Proficiency Assessment for California (ELPAC) incumbent administers the initial ELPAC placement assessment examinations for new students to California with home languages other than English; scores tests; assist the site administrator or certificated designee in reviewing proper placement of students; assist with monitoring the academic progress of identified students; and facilitate primary and secondary language support when necessary.
Registrar duties performing complex statistical, data coordination and confidential recordkeeping duties in the evaluation, preparation, modification, and maintenance of scholastic records and is responsible for registering and enrolling new students and/or withdrawing students from the charter school. The incumbent is also responsible for maintaining and updating permanent student records and performing administrative duties in support of school office functions. Responsible for performing specialized work in the enrollment and registration of students and maintaining and updating permanent student records and for ensuring all work is done in compliance with State and Federal Regulations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
ELPAC Test Examiner
Schedules student tests for the purpose of evaluating students in accordance with state requirements; Administers placement tests to referred students for the purpose of assessing proficiency in English skills (oral and written) and/or other academic subjects that will assist teachers, psychologists, and other professionals in appropriate class placement and/or program eligibility.
Evaluates test scores and provides information to other staff to determine appropriate student placement and/or other referrals; Composes documents (e. g. correspondence, memorandum, reports, etc.) to communicate information to school and district personnel, state official, etc.
Maintains inventory of testing materials to ensure availability of materials as needed.
Data Coordination
Manages and administer local, federal, and state reporting systems; maintain calendar, community, accounts, reports, and systems controls.
Attends training meetings to remain current on laws and regulations of federal and state reporting system requirements; Assists in data quality of all MCCS departments systems; Coordinates with other sites to ensure federal, state and district reporting requirements are met.
Analyzes enrollment, demographic, economic and other statistical data to ensure the data meets all requirements of the state reporting and student information systems by the identified deadlines for all reporting windows; Imports, maintains, and report testing data from MCCS, district, and federal and/or state reporting systems
Reviews reports produced by federal and/or state reporting system for reasonableness; work with other MCCS personnel to ensure source data is accurate; Ensures student data is accurately recorded in State Reporting System for use during standardized testing.
Registrar
Enrolls and registers new students; sends or requests student records and transcripts from other schools and districts; processes withdrawing students; verifies residency of enrolled students; generates and distributes records, transcripts, and other student information to requesting schools, students, faculty, personnel administrators, and alumni; Prepares and maintains graduate and diploma lists; orders diplomas and assists with the coordination of graduation ceremonies; collects monies and places orders for cap and gowns.
Distributes, collects, and reviews grade forms, report cards and other specialized forms to ensure completeness and accuracy; types a variety of correspondence, memoranda, applications, certificates, requests, forms, lists, reports and other documents; copies various documents and materials; Creates, prepares, records, inputs, maintains, reviews and updates student academic, testing, attendance and health records, including grades, credits, grade and student data changes, test scores, student achievements, immunization and health information; transfers student information to permanent record cards; verifies student information; files student records, files and folders; generates computerized reports regarding student information; retrieves, duplicates and distributes copies of records, reports, forms, records and documents.
Provides administrative support to the MCCS Director, the MCCS Education Committee and other committees/work groups as assigned, including assisting with reports, memos, agenda items, meeting minutes and other materials; assists with program audits/Auditors to provide and verify the accuracy of student information; Answers, screens and refers telephone calls; takes and distributes telephone messages; greets and directs visitors; assists students and parents in person and/or by telephone; responds to routine requests for information from a variety of internal and external sources; verifies student information for school admissions and other inquiries; monitors and replenishes the petty cash fund
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of MCCS’s mission.
QUALIFICATIONS AND SKILLS
Knowledge of:
General state and federal assessment requirements; state and federal assessment requirements as related to English Language Proficiency, assessment of CA
CALPADS system data collection and reporting
California Basic Educational Data Systems ( CBEDs) Reporting NEB
Computerized information management, including setting up and maintaining systems for managing multiple projects.
Operations of computer and standard business software including, but not limited to MS Office, Word, Excel, and PowerPoint.
Business communication principles and modern office practices and procedures.
Ability to:
Communicate effectively both orally and in writing.
Understand the educational needs of youth and young adults.
EDUCATION/EXPERIENCE/CERTIFICATIONS
Four ( 4 ) years experience in the areas of data analysis, assessment, curriculum, and school improvement planning.
Two (2) years minimum of relevant professional work experience coordinating schoolwide testing activities.
High School diploma, GED or equivalent AND Two (2) years education
Current ELPAC Test Examiner Certification OR completion of LPAC Test Examiner certification within first month of the employment
Three (3) years of applicable experience developing skills in computerized information management, setting up and maintaining systems for managing multiple projects
Bilingual (Spanish/English speak, read, write) is highly preferred.
CPR Certification
VALUE-BASED BEHAVIORS
Listens attentively to others. Asks clarifying questions to gain a better understanding of the other person’s views and underlying assumptions Works effectively in a team environment and actively participates in joint problem solving; willingly cooperates with co-workers Identifies and takes advantage of opportunities for personal and professional development Attends work consistently and punctually. Arrives to meetings prepared and on time; honors work commitments; follows through on what was agreed upon; meets deadlines Honors the private and confidential matters of co-workers. Protects the proprietary information of MAAC systems Follows rules, regulations, and policies; positively contributes to implementing changes Deals with issues directly, in a respectful and timely manner. Focuses on resolving the issue while not criticizing the person. Follows rules, regulations, and policies; positively contributes to implementing changes
HEALTH STATUS
Must have a physical examination, TB clearance and a drug screen by a doctor/clinic designated by MAAC as well as immunization records for influenza*, pertussis and measles as required by state and federal regulations prior to the first day of employment.
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this class, an employee is regularly required to stand, walk and sit, talk or hear both in person and by telephone, uses hands to finger, handle or feel objects or controls, reach with hands and arms. An employee also is regularly required to stoop, kneel, bend, crouch or crawl, climb or balance and lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.
Mental Demands
While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret information; analyze and solve problems; observe and interpret people and situations; use basic math; learn and apply new information or skills; work under intensive deadlines and interact with MAAC management, administrators, staff, teachers, parents, family members, children and others encountered in the course of work.
BACKGROUND CLEARANCE
All positions are subject to a background/education check, DMV check, NSOR, exclusion and debarment checks prior to hire and periodically throughout employment as required by various funding sources.
Note: California Start law requires background criminal checks on anyone who works in a licensed childcare facility who is not a client. Must have or obtain a current criminal background check clearance, signed criminal record statement, and signed Acknowledgement to Report Child Abuse form prior to the first day of employment.
TRANSPORTATION
Must have and maintain a valid California Driver’s License, daily use of a personal, insured vehicle, and have and maintain a motor vehicle driving record acceptable to MAAC’s insurance carrier. Incumbents will be enrolled in the California DMV Pull Program.
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