Job Information
Harvard University Financial Policy Program Manager in Cambridge, Massachusetts
65860BRAuto req ID:65860BRJob Code:F0858P Financial Administrator IV Department Office Location:USA - MA - Cambridge Business Title:Financial Policy Program ManagerSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :058Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications and Skills:
Ability to apply business analysis and process improvement skills as required.
Excellent written and verbal communication skills, comfort with presenting to large groups
Knowledge of Microsoft Office Suite, strong Excel skill and PowerPoint skills
Additional Information:
Please provide a cover letter with your application.
The position is posted as a grade 58 but could change to grade 59 for a candidate with significant experience.
Please note:
Harvard University requires pre-employment reference and background screening.
We are unable to provide work authorization and/or visa sponsorship.
This position has a 90-day orientation and review period.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Accessibility:
Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department
Department:Office of the ControllerPre-Employment Screening:Education, IdentityJob Function:Finance School/Unit:Financial Administration EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Basic Qualifications:
Bachelor’s degree or equivalent work experience required
Minimum of 7 years’ relevant work experience
Working Conditions:
- Work is performed in an office setting
Position Description:
Reporting to the Dir. of Financial Policy & Compliance, leads and manages change by using a strong understanding of the University to identify, develop maintain needed policies, business process changes, and training. Through engagement with multiple stakeholders, is responsible for managing the activities, processes, and resources associated with the development, implementation, governance, and maintenance of the University’s Financial & Central Payroll Policies and business processes. Builds and leverages relationships to create policy that furthers regulatory compliance, cost containment, revenue generation/more efficient and effective work processes. Ensures policies are operationally viable and that requirements solidly balance benefits and costs. Brings excellent communication practices to all settings, including meeting facilitation and written work.
Policy Governance, Development, and Implementation:
•Collaborate with:
•senior leadership and other subject matter experts to identify policy and business process needs and guidance, and facilitate the formulation, review, publication and implementation of policies and procedures
•other functional policy owners and responsible offices to ensuring that financial policies are clear and align with other university policies and work to prioritize policy efforts, create policies and approve their operational viability and acts as a governance structure to include feedback mechanisms from key stakeholders
•Partner with identified policy owners and stakeholders to understand business needs and requirements
•Lead and facilitate business transformation activity (process mapping, discovery sessions) to develop better business processes, policies and guidelines
•Write policy, procedure and training materials, leveraging stakeholders and others as needed
•Chair the Financial Policy Review Board (FPRC) which is composed of financial managers from each school and many central units as well as other university stakeholders who review financial policies
•Effectively facilitate groups with potentially differing views toward an actionable plan and present the same to senior leadership
•Design, implement and lead a process to systematically and routinely review and update existing policies in consultation with university experts (Tax Compliance, RMAS, OSP, etc.) and other policy owners
•Communicate best practices and provide guidance on policy questions to university audiences with a wide range of backgrounds
•Participate on various university committees as a subject matter specialist (OPC, Concur, UAG, GSS, etc.)
•Maintain policy library and website and archive updating both as needed
Training and Education:
•Develop and offer regular policy/process/specialized training to the Harvard community, leveraging various tools to reach a variety of audiences in the Harvard community as needed
•Synthesize complex ideas and convey them in clear, direct written communications and reference materials
•Consult with, help interpret, and provide guidance for the community on policy application questions in partnership with local policy owners (e.g., HR, IT) as necessary
•Monitor policy and process questions received through the financial policy email
•Develop workflows and business processes; integrating policy and financial systems
Special Projects:
In partnership with the Assoc. Dir of Tax Reporting & Payroll and others, drive select high-impact compliance projects in tax, payroll, and other areas, develop project plans and stay on track with limited supervision, participate as needed on special strategic initiatives; may act as a member of executive board or lead on some of these initiatives (I-9, DZConneX), conduct specialized research, data analytics and reporting driven by financial leadership, and seek efficiencies and lead improvements in program processes and systems.Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-BT1Work Format Details:FAD actively supports hybrid work where business needs allow. This position has been designated as a primarily remote position (3 days on site per month). While this position is primarily remote, travel to campus may be necessary based on business needs and the nature of work. Examples include bi-annual or quarterly Town Halls, critical business meetings or other work events. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
About Us:
More about FAD:
Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change.
Within our own community, we aspire to:
Engage with respect, honesty, and integrity
Cultivate equity, diversity, inclusion, and belonging
Welcome innovation, collaboration, and flexibility
Enjoy our work, grow professionally, and aim for the extraordinary
Learn more about Financial Administration (harvard.edu) and our eight reporting units. (https://finance.harvard.edu/)