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Job description

Facilities Coordinator

The Facilities Coordinator will oversee the day-to-day operations on site together with other Facilities Team members, ensuring a safe, clean, and functional environment for employees and visitors. This role involves coordinating maintenance, managing vendor relationships, supporting various facilities projects, and ensuring the seamless execution of meetings and events. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to handle multiple tasks efficiently.

Key Responsibilities:

Facilities Management:

• Oversee the maintenance and repair of the building and equipment, ensuring compliance with safety regulations and standards.

• Coordinate and supervise custodial staff and outside contractors for maintenance, repairs, and renovations.

• Monitor and manage facility budgets, including tracking expenses and optimizing cost efficiencies.

• Implement and maintain facility management software and systems.

Vendor Coordination:

• Establish and maintain relationships with vendors and service providers.

• Negotiate contracts, review service agreements, and ensure vendors meet performance standards.

• Schedule and supervise regular maintenance and service visits from external vendors.

Space Planning and Management:

• Assist in space planning, including office layouts and workstation assignments.

• Coordinate office moves, installations, and setups for new employees.

• Maintain an inventory of office furniture, equipment, and supplies.

Health and Safety:

• Ensure compliance with health and safety regulations, conducting regular inspections and risk assessments.

• Develop and implement emergency response plans and procedures.

• Coordinate safety training and drills for employees.

Meeting and Event Coordination:

• Plan and manage logistics for internal meetings and events, including room setup, audio-visual equipment, and catering services.

• Ensure meeting rooms are equipped and prepared for scheduled events.

• Coordinate hospitality services to provide a professional and welcoming environment for all guests.

Administrative Support:

• Maintain accurate records of facility-related activities, including maintenance logs, safety inspections, and inventory.

• Assist in the development and implementation of facilities policies and procedures.

• Respond to facility-related inquiries and issues promptly and effectively.

Qualifications:

• Education and Experience:

• Bachelor’s degree in Facilities Management, Business Administration, Hospitality Management, or a related field preferred.

• 2+ years of experience in facilities management, maintenance, hospitality, or a related role.

Skills and Competencies:

• Strong organizational and time management skills with the ability to multitask and prioritize.

• Excellent communication and interpersonal skills, capable of working with diverse teams.

• Proficiency in Microsoft Office Suite.

• Knowledge of health, safety, and environmental regulations.

• May require working knowledge of building and maintenance such as electrical, plumbing, HVAC and construction codes

• Experience in coordinating meetings and events, with a strong focus on hospitality.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.