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Site Administrator

Summary

Title: Site Administrator

ID: 2955379

Location: Calgary, Alberta

Job Function : Administrative

Description

A leading provider of specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming and shoring, industrial services and related solutions to more than 32,000 customers worldwide. BrandSafway was formed when Brand Energy & Infrastructure Services and Safway Group combined in 2017. We are a corporation of 35,000 employees with operations in more than 35 countries.

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training and resources to be successful. Come join our growing team. We are looking for a Site Administrator .

Reporting to the Branch Manager, the Site Administrator is responsible for coordinating all activities relating to payroll entry, tag management, record keeping, and billing.

Responsibilities

• Collaborate with the team to prioritize daily tasks and meet deadlines related to payroll, tag management and billing.

• Compile and input large volumes of data, complete multiple checks and balances to confirm accuracy.

• Payroll duties including verifying daily timesheets, time entry, balancing and reconciliation, processing new hires, and termination forms.

• Balance hours with customer on a daily basis.

• Update scaffold logs, productivity logs and track equipment movements.

• Create and update scaffold and insulation tags in databases.

• Verify Purchase Orders and Work Orders.

• Billing for multiple customers based on contract frequency and requirements (if applicable).

• Monitor billing status, track when invoices are uploaded, approved, and paid (if applicable).

• Create, maintain, enhance, and troubleshoot various excel workbooks.

• Respond to customer requests and inquiries.

• Provide reports to supervisors/customers as required.

• Provide support for Operations team(s).

• Create and maintain accurate electronic and paper files.

• Provide all other general administrative and clerical support including filing, scanning, and copying.

Qualifications

• High school diploma. Post-secondary education is an asset.

• 2-3 years of related experience.

• Experience in an industrial setting is considered an asset.

• Health & Safety training is considered an asset.

• Advanced working knowledge of Microsoft Office including Excel and Word.

• Excellent written and verbal communication skills.

• High level of speed and accuracy with data entry.

• Strong time management and organization skills to meet various competing deadlines.

• Ability to interpret a variety of instructions (i.e. written, oral, diagram, or schedule form).

• Ability to self-motivate.

• Ability to work within a team and build a positive team environment.

• Ability to adapt to a fast paced, ever-changing work environment with competing demands.

• Ability to display sound and accurate judgement, with the ability to resolve problems in a timely manner.

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or Vietnam or other era veteran status.

Notice to all potential job candidates:

Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for any special treatment or consideration. If anyone, regardless whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our HR Compliance department at hrcompliance@brandsafway.com and provide the name of the individual and any other documentation or proof of such an act.