Job Information
Bowling Green State University Sr. Secretary - Musical Arts in Bowling Green, Ohio
Sr. Secretary - Musical Arts
Bowling Green State University
Salary: $16.72 - $18.26 Hourly
Job Type: Full-Time
Division: Musical Arts Dean
Opening Date: 05/03/2024
Location: Main Campus (BG), OH
Job Number: BGSU00420
Department: Musical Arts Dean
Closing:
Summary
This position is responsible for the coordination of the daily operation in the college and department office. Specific duties assigned include schedule development, writing contracts for visiting guest artists, enrollment management, student progress reporting, and academic support of the department and chair of Music Performance Studies (MUSP). Requires multi-tasking of important duties and an organized person to handle same.
Essential Functions
• Support chair and assist faculty in Department of Music Performance Studies with administrative and academic functions.
• Develop course schedule development, and processing Independent Contract Agreements for guest artists and vendors.
• Use CSS PeopleSoft software to register students, assign instructors to classes, confirm registration, print rosters. Process schedule change and student record forms.
• Assist department chairs and associate dean with routine and non-routine administrative tasks, including but not limited to query reports, faculty evaluation forms, pre-requisite checks, student registrations, correspondence, departmental purchases, filing, and general clerical duties.
• Answer telephone and greet visitors.
• Provide requested information or materials, direct calls to appropriate individuals/areas and take messages.
• Compose and prepare typed copy using MS Office/Excel to produce correspondence, reports, and programs; proof copy and make corrections.
Minimum Qualifications
The following Experience is required:
• One year related experience required
The following Education is required:
• High school diploma or GED required
Additional Information
Knowledge, Skills, and Abilities:
• Knowledge of basic mathematical and reading skills
• Ability to carry out verbal and/or written instructions
• Ability to effectively communicate, verbally and written
• Detail-oriented and highly accurate
• Ability to work in changing environment
• Ability to work effectively in a team environment
• Ability to interact effectively with students, faculty, staff, and the public and to represent BGSU appropriately
• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
• Ability to query, run reports and modify data in financial systems
• Ability to access and maintain document imaging systems, including scanning and filing documents
• Ability to operate computers and peripheral equipment such as printers
• Ability to draft office correspondence
Deadline to apply: The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by May 17, 2024.
Bowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer . We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans an