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About Us

Bernhard's core mission is delivering innovative engineering, construction, and energy solutions that empower our clients and promote a sustainable future. Bernhard is comprised of four divisions: Mechanical, Electrical, Engineering, and Development, each with a distinct identity and service offerings. The intersection of our capabilities enables Bernhard to provide turnkey Energy-as-a-Service ("EaaS") solutions to our clients. At the same time, our divisions continue working in the market sectors and communities that the Company has traditionally served. Bernhard's vision is to be the leading EaaS provider in North America through the delivery of excellent, high-value service and innovative solutions for our clients.

Overview

The Service Coordinator is responsible for scheduling and routing all service calls and maintain meticulous records of incoming calls. The Service Coordinator inputs billing for Services and makes collections calls.

Responsibilities

Specific responsibilities include:

• Monitors technician time tracking on a weekly basis, including obtaining supervisor approval or other documentation for any timesheet discrepancies as well as timely submission to Payroll processor.

• Assists in new hire onboarding process and processing of IT hardware & permissions requests as necessary.

• Assists in coding and approvals of vendor invoices.

• Opens and tracks purchase order requests.

• Collection of associated documentation for processing customer and vendor system set-up.

• Dispatching/routing multiple service technicians.

• Verifying job completion and accuracy of technician notes.

• Inbound/outbound phone calls.

• Scheduling service repairs and routine maintenance visits.

• Processes and issues monthly maintenance invoices.

• Makes collection calls for past-due invoices on a weekly basis.

• Provides outstanding customer service to our customers.

• Data entry and various administrative tasks.

This position is Full-Time, Non-Exempt, and reports to the Business Unit Manager.

Qualifications

Required Education, Experience, and Qualifications

• Work well with others in difficult situations to solve customer issues and achieve positive results.

• Possess strong time management skills and ability to work under time constraints.

• Effective verbal and written communication skills.

• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.

• Versed in the industry and the Company's competitors.

• Ability to multitask and perform duties outside of the scope of work when necessary.

Preferred Education, Experience, and Qualifications

• Not applicable.

Travel Requirements

• 0-5% of time will be spent traveling to job site(s)/office location.

Physical/Work Environment Requirements

• Prolonged periods of sitting at a desk and working on a computer.

• Climbing stairs.

• Remaining in a stationary position, often kneeling, standing or sitting for prolonged periods.

• Repeating motions that may include the wrists, hands and/or fingers.

• Quiet environment.

• Light work that includes adjusting and/or moving objects up to 20 pounds.

• OSHA 30 certification.

Bernhard is proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.

Submit a Referral (https://careers-bernhard.icims.com/jobs/5756/service-coordinator-%28payroll-%26-dispatching-for-hvac-services%29/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834357758)

Job Locations US-LA-Baton Rouge

ID 2024-5756

Category HVAC Services

Position Type Full-Time

Remote No