Military Spouse Connection Jobs

Working Title: Office & Admin Specialist Int

Job Class: Office and Administrative Specialist, Intermediate

Agency: Human Services Dept

• Job ID : 77981

• Location : Anoka

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 06/28/2024

• Closing Date : 07/08/2024

• Hiring Agency/Seniority Unit : Human Services Dept / DHS Anoka Metro Trt Ctr AFSCME

• Division/Unit : Adult Mental Health / Unit Bravo

• Work Shift/Work Hours : Day Shift, 7AM-3:30PM

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $19.57 - $25.95 / hourly; $40,862 - $54,183 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : (Required for AFSCME)

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position provides clerical support services to assigned unit(s) at Anoka Metro Regional Treatment Center (AMRTC). Located just 15 minutes north of the Twin Cities, AMRTC is an inpatient psychiatric hospital serving adults with mental illness in a large, campus-based setting. This modern facility offers person-centered care in a pleasant environment appreciated by employees and patients alike.

The Unit Coordinator serves as a receptionist to the unit, responsible for performing clerical tasks that are essential to maintaining efficient unit operations. This includes managing patient medical records, greeting visitors, assist in arranging patient appointments and transportation, organizing written materials, and preparing reports using multiple procedures, including computers and other technical equipment. In addition, the Unit Coordinator supports the operations of the facility overall through personal initiative, positive attitude, cooperation, and good work habit.

Job duties include:

• Maintain a current, comprehensive medical record for all patients on the unit, from admission to discharge, including current patient status.

• Transcribe physician orders in an accurate and timely manner, plus assist in arranging patient appointments and transportation as ordered.

• Answer unit phone, direct calls, and relay messages between patients, staff, and other units.

• Communicate respectfully with patients, staff, and visitors, providing assistance as needed.

• Organize and keep sufficient quantity of various supplies on unit, ordering and restocking as needed.

• Maintain patient confidentiality according to all applicable laws, rules, policies, and procedures.

• Support the delivery of treatment that meets health and safety standards.

Minimum Qualifications

To qualify, applicants must possess all of the following:

• Knowledge of basic medical terminology.

• Data entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.

• Customer service skills sufficient to provide prompt, courteous and accurate information to a variety of customers over the phone, in person and via email.

• Word processing skills to develop and modify a variety of correspondence, records and reports; write and edit a variety of documents in business English using correct spelling, grammar, and punctuation.

• Typing/keyboarding skills sufficient to take meeting minutes, complete a variety of reports, letters, and data summaries.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.