Job Information
SimIS Inc. Executive Assistance (C-Level) in Alexandria, Virginia
SimIS, Inc.
Executive Assistant (C-Level)
Who We Are: Founded in 2007, SimIS Inc. is an innovative information technology solution Veteran Owned Small Business (VOSB) that models future environments, requirements, and capabilities, and then secures the enterprise from internal and external threats compliant with Federal, State, and industry standard governance to ensure client mission success. Our performance standard is “excellence,” with an outcomes-based, quality focus in our services and products, guided by our core values of honesty (in word and deed), relationships (confidence and trust with clients and partners), teamwork (shared goals, mission, and purpose), loyalty (allegiance to our client and team), and importance of others (work and win as a team).
Job Title: Database Management Analyst III
Job Location: Alexandria, VA
Security Clearance: Active SECRET Clearance
PRIMARY DUTIES & RESPONSIBILITIES
Provide executive administrative assistance to the Director including coordination with external organizations for meeting requests, logistical coordination and speaking engagements using sound judgment, initiative and independent action
Collaborating with team members to ensure communication is consistent between team members while accomplishing tasks such as managing calendar(s), greeting and escorting visitors, submitting and verifying clearance requests, submitting executive Motor Pool request for senior executive staff, and submitting visitor access link for external visitors.
Deal with all levels of the organization and key customers, some at the SES and Flag Officer level, with a high level of tact and diplomacy
Arrange hotel and travel accommodations and process claims using the Defense Travel System (DTS)
Serve as the administrative point of contact for government staff personnel in a sensitive compartmented information facility (SCIF) using comprehensive knowledge of Office of the Secretary of Defense missions, policies and operations
Compose responses to routine inquiries and assist the Deputy Director in communication with his subordinates
Follow administrative, confidential, and sensitive data guidelines
Prioritize work assignments to ensure work is completed accurately and in a timely manner
MINIMUM SKILLS & REQUIREMENTS:
Experience supporting senior government civilians (EA role preferred)
Knowledgeable of administrative office automation operations such as Microsoft Office and Protocol
Outstanding interpersonal skills and professional appearance
Solid administrative skills (correspondence management, calendar management, scheduling travel, monitor workflow and track expenses; etc.)
Comfortable interacting with high-level individuals and functions well in a fast-paced environment
Must be a team player skilled with resolving conflicts
Excellent organizational skills; detail oriented
Hard-working, dependable and able to work without direct supervision
Competent with the Defense Travel System
Current TS/SCI eligible
DESIRED SKILLS & REQUIREMENTS:
Previous Office of the Secretary of Defense/Pentagon/Service/ National Capital Region experience
Bachelor's Degree or equivalent
DoD or National Capital Region work experience
Special Access Program experience
Proficient with Correspondence and Task Management System
Benefits:
Medical, Dental, and Vision
Short Term Disability (SimIS provides Short-Term Disability benefits at no cost to you)
Life Insurance
401(k) Savings Plan
Tuition Assistance Program
Paid Time Off (PTO)
11 Holidays each year
SimIS, Inc. is an AA / EOE / M / F / Disability / VET / Drug Free Employer
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