Job Information
The Research Foundation for SUNY at the University at Albany Account Establishment and Maintenance Specialist (R24-35) **Hybrid** in Albany, New York
Location: Albany, NY Category: Research Foundation Careers Posted On: Wed Jun 26 2024 Job Description:
The Account Establishment and Maintenance Specialist will work as part of a team and will be primarily responsible for establishing and maintaining awards funded through the Research Foundation for SUNY. Responsibilities include thoroughly reviewing grants and contracts; preparing data input forms; precisely and efficiently inputting data into the Oracle and Pre-Award business systems; disseminating account information; and generating, reviewing and distributing reports related to sponsored program activity.
Essential Functions
Prepare data input forms for Account Establishment and Management (AEM) transactions. This includes the careful review of award documents and working closely with Research Administrators and other Sponsored Programs staff to resolve discrepancies.
Input data into the Oracle business system as it relates to the establishment and maintenance of grants, contracts and other accounts funded through the Research Foundation.
Ensure electronic grant and contract files are created, updated and properly documented.
Review transactions processed by other AEM staff members to verify accuracy. Distribute award information to project directors, Project Staff, other sponsored programs staff, as well as senior leadership at the campus.
Generate, review and disseminate reports to monitor transactions related to sponsored program activity. Follow up with project directors, and project staff to ensure compliance with sponsor terms and conditions, including reporting requirements.
Provide support and coverage for office functions such as assisting with the management of the filing system; answering telephones and greeting visitors; making photocopies and scanning documents; and assisting with ensuring award information is accurately and completely integrated within our business systems as needed.
Job Requirements:
Minimum Qualifications:
High School Diploma and 4 years of progressive experience in clerical functions, OR an Associate's degree or Bachelor's degree from a college or university accredited by the US Department of Education or an internationally recognized accrediting organization and 2 years of progressive experience in clerical functions.
Experience with Microsoft Office.
Experience working both independently and as part of a team.
Must possess excellent written and verbal communication skills.
Preferred Qualifications:
Experience working in sponsored funds administration or higher education.
Experience using Oracle Business Applications.
Additional Information:
Salary Range: $45,000 - $50,000 (DOE)
Subject to change, this position may be eligible for up to 60% alternative workplace arrangement after a probationary period.
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three-year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): http://police.albany.edu/asr.htm
As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.
The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.